Privacy Policy
Pink Door Events Ltd, registered office is at 3 City Road, Ellerdine, Telford, Shropshire, TF6 6QL
Company Number 15170076
This notice for Pink Door Events Ltd (“PDE LTD”, “we”, “our”, or “us”) respects your privacy and is committed to complying with this Privacy Policy, which describes how PDE LTD, as an events management company, collects and uses or shares (“process”) the personal data you provide to us. Reading this privacy policy will help you understand your privacy rights and choices.
Amendments and updates to this policy may be made from time to time. Any revisions will be posted on our website and where appropriate notified to you by email. Please review the website regularly so that you are aware of any changes.
If you have any concerns, please contact us at hello@pinkdoor.events
WHAT INFORMATION DO PDE LTD COLLECT
Personal information you disclose to us
We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about our Services, when you participate in activities of the Services or when you contact us.
Personal information provided by you
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products and features you use. The personal information we collect may include the following event attendance specific requirements
- Names
- Phone numbers
- Email addresses
- Passport details
- Date of birth
- Emergency contact details
All personal information that you provide must be true, complete, and accurate and you must notify us of any changes to such personal information.
HOW DO PDE LTD PROCESS YOUR INFORMATION
We process your information to provide, improve and administer our Services, communicate with you, for security and fraud prevention and to comply with law. We may also process your information for other purposes with your consent.
To save or protect an individual’s vital interest
We may process your information when necessary to save or protect an individual’s vital interest, such as to prevent harm.
WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION
We only process your personal information when we believe it is necessary and we have a valid legal reason to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfil contractual obligations, to protect your rights, or to fulfil our legitimate business interests.
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information;
Consent We may process your information if you have given us permission (ie consent) to use your personal information for a specific purpose. You can withdraw your consent at any time.
Performance of a Contract We may process your personal information when we believe it is necessary to fulfil our contractual obligations to you, including providing our Services or at your request prior into entering into a contract with you.
Legitimate Interests We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interest do not outweigh your interest and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to:
Legal Obligations We may process your information where we believe it is necessary for compliance with our legal obligations such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in which we are involved.
Vital Interests We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threat to the safety of any person.
WHEN AND WHOM DO WE SHARE YOUR PERSONAL INFORMATION
We may share information in specific situations described in this section and/or with the following third parties
PDE Ltd and its related companies, affiliates, subsidiaries, joint ventures, partners, subcontractors, and agents as necessary to fulfil and support the services, including flight bookings, hotel registration requirements, ticket issuance.
Companies PDE Ltd uses to support its business who provide ancillary services – e.g. fulfilment, surveys, storage, statistical analysis, technology, development
Your company for reporting, auditing, tracking and other purposes as necessary with your company, including those of its personnel they request we send or make personal data available to.
Third party service providers you or your company request we send personal data to (e.g. providers who secure compensation for delayed, cancelled, or overbooked flights on behalf of travellers; safety and tracking information providers; companies providing weather information, travel alerts, and destination content through solutions and tools)
Third party service providers to complete travel and attendee arrangements and reservations and fulfil the services; airlines, trains, rental car and other ground transportation companies, hotels, destination management companies, and other related suppliers for booking/ticketing purposes; industry reporting authorities; equipment and technology vendors, including, without limitation, online booking tool providers, meeting registration software providers (including onsite and mobile event management solution providers), audio visual companies; visa and passport providers.
Other third parties as we believe is reasonably necessary in accordance with applicable laws, including laws outside your country of residence to: (i) satisfy laws, regulations, or governmental or legal requests and processes; (ii) identify, contact, or bring legal action against someone who may be violating our terms of use or policies or otherwise enforce our terms and policies; (iii) operate the services properly; or (iv) protect PDE Ltd and those it serves, including pursuing available remedies or to limit damages that may be sustained (e.g. exchanging information with other companies and organisations for the purposes of fraud protection and risk reduction).
HOW LONG DO WE KEEP YOUR INFORMATION
We keep your information for as long as necessary to fulfil the purposes outlined in the privacy notice unless otherwise required by law such as tax, accounting or other legal requirements.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information or if this is not possible (for example because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
DO WE COLLECT INFORMATION FROM MINORS
We do not knowingly collect information from or market to children under 18 years of age. By using the Services, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependents use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at hello@pinkdoor.events
WHAT ARE YOUR PRIVACY RIGHTS
You may choose what personal data (if any) you wish to provide to us. However, if you choose not to provide certain details, your experience with some or all our Services may be affected.
You have the right to
- Request access and obtain a copy of your personal information
- Request rectification or erasure
- Restrict processing
If you wish to exercise your rights please contact us at hello@pinkdoor.events or by post to
Pink Door Events Ltd, 3 City Road, Ellerdine,Telford, Shropshire, TF6 6QL
We will consider and act upon any request in accordance with applicable data protection laws.
If you believe we are unlawfully processing your personal information, you also have the right to complain to The UK Data Protection Authority